{"id":1789,"date":"2025-11-03T16:54:17","date_gmt":"2025-11-03T15:54:17","guid":{"rendered":"https:\/\/avsec.pl\/internal-quality-control\/obowiazki-podmiotu\/"},"modified":"2026-04-23T12:11:47","modified_gmt":"2026-04-23T10:11:47","slug":"responsibilities-of-the-entity","status":"publish","type":"page","link":"https:\/\/avsec.pl\/en\/internal-quality-control\/responsibilities-of-the-entity\/","title":{"rendered":"Responsibilities of the Entity"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">Responsibilities of the Entity \u2013 Upholding the Highest Standards<\/h2>\n\n\n\n<p>Ensuring an adequate level of&nbsp;aviation security&nbsp;requires not only strict adherence to procedures but also&nbsp;systematic monitoring of their effectiveness. Every entity conducting aviation operations is therefore obligated to implement and carry out&nbsp;internal quality control, in accordance with the&nbsp;Regulation of the Minister of Infrastructure of 5 November 2020 on the National Quality Control Programme in the Field of Civil Aviation Security.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Annual Schedule<\/h2>\n\n\n\n<p>According to \u00a736 of the Regulation, each aviation entity must prepare an&nbsp;annual internal quality control schedule&nbsp;\u2013 no later than&nbsp;31 December&nbsp;of each year for the following year.<\/p>\n\n\n\n<p>The schedule is based on a&nbsp;risk assessment, taking into account the type and scale of operations, number of locations, and other factors affecting the level of security.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Scope and Frequency of Controls<\/h2>\n\n\n\n<p>Throughout the calendar year, internal quality control includes verification through&nbsp;inspections or audits&nbsp;of all elements specified in&nbsp;Appendix I to Annex II of Regulation (EC) No 300\/2008 of 11 March 2008&nbsp;on common rules in the field of civil aviation security.<\/p>\n\n\n\n<p><strong>Furthermore, each security measure must be&nbsp;regularly tested, depending on the type of operation, including:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Airport operators at commercial airports&nbsp;\u2013 at least quarterly,<\/li>\n\n\n\n<li>Operators at non-commercial airports&nbsp;\u2013 at least annually,<\/li>\n\n\n\n<li>Air carriers&nbsp;\u2013 at least quarterly,<\/li>\n\n\n\n<li>Regulated Agents&nbsp;\u2013 at least quarterly,<\/li>\n\n\n\n<li>Known Consignors\u00a0\u2013 at least every six months,<\/li>\n\n\n\n<li>Approved Hauliers &#8211; at least quarterly.<\/li>\n<\/ul>\n\n\n\n<p>This approach ensures&nbsp;continuous oversight&nbsp;of all elements and maintains&nbsp;full compliance with national and EU requirements.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Documentation and Reporting to the President of the Civil Aviation Authority (ULC)<\/h2>\n\n\n\n<p><strong>Every control must be&nbsp;documented. Aviation entities are required to:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Conduct internal quality control&nbsp;continuously and in a documented manner.<\/li>\n\n\n\n<li>Immediately notify the President of the Civil Aviation Authority (ULC)&nbsp;of any identified non-conformities, along with a corrective action plan.<\/li>\n\n\n\n<li>Retain control documentation for at least three years&nbsp;from the date of completion.<\/li>\n\n\n\n<li>Submit an&nbsp;annual report on internal quality control&nbsp;to the President of ULC by&nbsp;31 January&nbsp;for the previous year.<\/li>\n<\/ul>\n\n\n\n<p>These procedures ensure&nbsp;full transparency and oversight&nbsp;over the quality of applied security measures.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Knowledge, Experience, and a Partnership Approach \u2013 The Strength of Avsec.pl in Ensuring Compliance through Internal Quality Control<\/h2>\n\n\n\n<p>At&nbsp;Avsec.pl, we combine the knowledge and experience of our&nbsp;certified AVSEC instructors&nbsp;and&nbsp;internal quality control auditors, supporting your development and helping you become \u2013 and remain \u2013 a&nbsp;trusted participant in the secure supply chain.<\/p>\n\n\n\n<p>We focus on&nbsp;partnership-based relationships&nbsp;and&nbsp;proven solutions&nbsp;that adapt flexibly to the challenges of the dynamic aviation industry.<br>Our platform,&nbsp;Avsec Connect, simplifies the&nbsp;storage and organization of internal quality control documentation, provides&nbsp;quick access during audits or inspections, and helps maintain&nbsp;full compliance with regulations.<\/p>\n\n\n\n<p>Let our experience and modern tools elevate civil aviation security within your organization to a higher level.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Responsibilities of the Entity \u2013 Upholding the Highest Standards Ensuring an adequate level of&nbsp;aviation security&nbsp;requires not only strict adherence to procedures but also&nbsp;systematic monitoring of their effectiveness. 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